Fund Development & Events Coordinator

Role description

Job Title: Fund Development & Event Coordinator

Reports to: Director of Marketing and Events

Employment Status: Full-time, salaried

Working Conditions: Office environment, hybrid schedule.

Job Summary: This role focuses on revenue generation through fundraising programs, planning and coordinating events, servicing sponsors, and managing merchandise and promotional product orders and inventory.

Essential Competencies:

• Expectations of Employment (see below)
• Initiative (see more in \"Behavioural Competencies\" below)
• Interpersonal Relations
• Problem Solving
• Communication Skills
• Results Orientation

Measurements of Performance:

• Achieving fundraising program targets
• Event effectiveness and efficiency
• Client and stakeholder satisfactions
• Attention to detail

Entry Level Criteria:

• Education: Degree or Diploma in Sport Marketing, Sport Administration, or equivalent
• Proficiency with the Microsoft Suite (Teams, Excel, Outlook, PowerPoint)
• Exemplary skills and experience in: event management, project management, and database management
• Proven ability to collaborate and support the development of new initiatives
• Proven ability to create and maintain relationships with stakeholders, sponsors, and community partners
• Proven experience working with sales/revenue targets

Essential Duties and Responsibilities

Revenue Generation Programs

• In collaboration with Director of Marketing & Events, set registration/revenue targets for team/club fundraising programs including but not limited to Sport Split and SportSweep
• Engage warm leads and develop strategic initiatives to grow team/club fundraising programs
• Assume responsibility for achieving set revenue targets associated with team/club fundraising programs
• Assist with prize/team recruitment for revenue generation events

Revenue Program Administration

• Manage registrations, acting as primary liaison for team/club fundraising programs
• Manage raffle draws and prize distribution
• Manage ticket distribution and reconciliation
• Coordinate updates to online platforms
• Coordinate lottery licenses and gaming reports for revenue events and programs
• Manage required documentation on revenue programs including invoices and reports

Event Coordination

• Assist with the coordination and on-site logistics of Sport NS events including but not limited to Rafflebox Golf Classic, Milk Sport Fair, Enterprise Rent-a-Car Ceilidh and Casino and Support4Sport Awards
• Manage ticket sales, seating plan and communication with event participants

Sponsor Service

• Produce sponsor reports
• Assist with sponsor servicing and recruitment

Merchandise and Promotional Products

• Research and recommend apparel, merchandise and promotional products
• Act as the key point of contact for apparel and merchandise orders with D’Costa Marketing
• Manage inventory ensuring orders are timely and products available as needed
• Oversee inventory storage and control

Team Participation

• Build and maintain effective and collaborative networks and relationships with colleagues and stakeholders
• Participate regularly in staff meetings, events, and staff training
• Participate in OH&S Committee and Connections Committee

Expectations of Employment

Job Knowledge: Commitment to improve knowledge level, skills, and procedures relative to job. Reliability: Instills full confidence to complete job requirements responsibly with a minimum of supervision.

Ability to Learn: Quickly grasps job requirements; reacts well to pressure.

Adheres to Policies: Complies with all regulations, policies and procedures required by the organization.

Manageability: Responds to coaching and directions of supervisor or manager. Respects the leadership of the organization and our partners.

Mission, Vision and Values: Contributes to Sport Nova Scotia’s Mission and Vision and shares Sport Nova Scotia’s Values.

Behavioural Competencies

Initiative

Motivation: Sees what needs to be done and steps up. Displays energy and enthusiasm in approaching the job. Is proactive.

Leadership: Able to inspire and motivate teammates to achieve desired results. Able to support, provide feedback and hold each other accountable.

Interpersonal Relations

Collaboration: Able to cooperate with others and maintain effective working relationships; deal effectively with situations that involve attitudes, opinions and feelings of others.

Professionalism: Displays respect for others through conduct, courtesy, manners, alertness, appearance, dress and hygiene.

Teamwork: Contributes to team success by pitching in and supporting team mates outside of own job description.

Problem Solving

Planning & Organizing: Executes work logically. Analyzes problems clearly and determines appropriate solutions. Able to manage multiple priorities.

Decision Making: Assesses tasks objectively, considering long and short-term implications. Makes and executes timely decisions. Works at the appropriate level.

Adaptability: Ability to grasp, interpret and adjust to instructions, new situations, methods and procedures.

Communication

Expression: Possesses verbal and written skills required to convey information and express ideas in a clear concise manner.

Listening: Possesses skill required for taking directions and considering the views of others.

Results Orientation

Financial Responsibility: Contributes to growth of revenue whether by direct or indirect interaction. Manages cost and efficiencies where appropriate.

Responsiveness: Delivers timely, high quality service and treats external and internal clients with courtesy and respect. Client satisfaction is a high priority.

Quality of Work: Exhibits accuracy and thoroughness of work performed.

Quantity of Work/Productivity: Completes expected volume of work; satisfies the expectations of the role.