Finance & Operations Associate
Role description
Join to apply for the Finance & Operations Associate role at Xanthic Executive Search
Direct message the job poster from Xanthic Executive Search
Consultant Executive Search Finance & Investment Management
The Organization
The organization is an international investment firm focused on transforming the global food economy. From offices in Amsterdam and Boston, they invests in innovative companies leveraging advances in digital and biotechnology to address key problems in our food system. The investment firm focuses on themes such as crop protection, drug discovery, sustainable supply chains and quality
The organization is supported by leading institutional investors and positions itself as a fund that combines financial returns with positive impact, looking to address three identified “Grand Challenges” the food economy had a significant role in creating and therefore solving:
- Environmental Restoration : Promoting regenerative agriculture, restoring biodiversity and ecosystem services, and reducing pollution and greenhouse gases from conventional agricultural inputs.
- Human & Animal Welfare : Eliminating unnecessary antibiotic and chemical exposure, preventing disease across species, and improving access to clean, nutritious food.
- Economic Prosperity & Fairness : Empowering producers through enhanced tools and market access, building transparent and efficient food systems, and supporting equitable value distribution across the supply chain.
From its offices in Amsterdam and Boston, it manages multiple funds of approximately €150–250 million per fund and is working on the launch of a new Fund (III). Investments mainly take place in Series A/B rounds (typically US$1–10 million).
- Managing Partner / Co-founder
- Partner / Co-founder
- Finance Director
- Investment Analyst
- Office Manager
- Managing Partner / Co-founder
- Partner
- Chief Scientist
- Investment Analyst
- Office Manager
The Amsterdam office holds ultimate responsibility for all financial activities across both offices and works closely with the team in Boston.
The culture is professional yet informal, with short lines of communication, a fast pace, and a strong focus on quality. There is a genuine hands‑on mentality within this dynamic and people‑oriented work environment.
The Position
We are seeking a proactive, analytically strong, and detail-oriented Finance & Operations Associate who maintains oversight of all financial processes within the funds and the management organization. You will be trained by the Finance Director and gain experience in an international investment environment.
In this role, you ensure that management has access to up-to-date and reliable financial data and clear insight into the performance of the funds. You coordinate quarterly investor reporting with the external fund administrators, are involved in capital calls, and assist in the preparation of investment meetings.
You will have an active role in the preparations and administrative processes for Fund III, including creating new LP profiles, processing closing documentation and structuring investor data.
You are closely involved in the fund audit and the annual financial statement review (NL GAAP). Additionally, you analyze portfolio company data, support cost allocations, monitor cash flow, and ensure that all financial processes run smoothly.
This is an ideal role for someone who enjoys diving into the details, taking responsibility, and gaining energy from maintaining structure, quality, and accuracy in a dynamic investment organization. The position grows with the organization and offers ample opportunity for further development and increased ownership.
Key responsibilities and tasks
- Coordinate quarterly reporting, capital calls, and distributions with the external fund administrator
- Managing LP profiles and closing administration (Fund III)
- Prepare data and reports for the Investment Committee
- Collect, review, and process quarterly portfolio data (financial and non‑financial information)
- Contribute to management fee calculations and cost allocations
- Support audit and annual financial statement processes (NL GAAP)
- Monitor fund cash flows, obligations, and budgets
Firm Finance & Operations:
- Coordinate with external accountants regarding management entities, payments, and cost classification
- Review invoices, expense claims, and month‑end closings
- Prepare internal reports, budgets, and forecasts
- Coordinate audits and tax filings with external advisors
- Maintain data consistency and document management (SharePoint, Fundrbird, Exact, Pleo)
Compliance & Legal Coordination:
- Support KYC/AML processes for investors and portfolio companies
- Manage compliance registers and policy overviews
- Assist with EuVECA, AIFMD, and SFDR reporting
- Coordinate with external compliance specialists and legal advisors
Candidate Profile
- Completed HBO or WO degree in Finance, Accounting, Business Economics, or similar;
- Approximately 4–8 years of relevant work experience, preferably in Audit (Big 4) or fund administration (trust/PE/VC services);
- Familiar with fund reporting, regulations, and operational processes;
- Experience with financial statements, fund accounting, or reporting in an international setting;
- Experience with or affinity for regulations (AIFMD, SFDR, KYC, AML) is a plus;
- Strong Excel skills and affinity with financial systems;Accurate, structured, and able to meet deadlines;
- Open, curious, and proactive; willing to take on new topics independently;
- Strong communication skills towards external parties (accountants, administrators, compliance);
- Fluent in English (written and spoken), as this is the working language; Dutch fluency is preferred but not mandatory.
Location
Employment Conditions
Competitive base salary + bonus (10–20%) + travel allowance
Seniority level
- Mid‑Senior level
Employment type
- Full‑time
Job function
- Finance and Accounting/Auditing
Industries
- Venture Capital and Private Equity Principals
