Facilities Manager

Role description

• Experience in facilities or property management environments.
• Experience overseeing day-to-day building operations within a corporate setting.
• Demonstrated experience managing facilities vendors and service contracts.
• Experience supporting budgeting, forecasting, and cost control initiatives.
• Strong understanding of building standards, compliance requirements, and safety regulations.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills with ability to influence cross-functional stakeholders.
• High level of customer service orientation and professionalism.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, MS Project).
• Fully bilingual (French / English).
• Ability to work onsite 5 days per week in Montreal.

Nice to Have Skills & Experience

• Experience supporting office renovations or workplace transformation initiatives.
• Experience in multi-location corporate environments.
• Strong analytical reporting and space optimization experience.

Job Description

We are seeking an experienced Facility Manager to oversee day-to-day operations of a corporate office in Montreal. This role is responsible for ensuring the safe, efficient, and compliant operation of the building while delivering an exceptional workplace experience for employees.

The ideal candidate has strong experience in facilities or property management, with strong operational oversight, vendor management, budgeting, and team leadership capabilities. This role requires a proactive and hands-on leader who thrives in a fast-paced environment and maintains a strong customer-service mindset.

This is a fully onsite position (5 days per week) and requires full bilingual fluency in French and English.

Key Responsibilities

1. Manage day-to-day building operations, ensuring compliance with safety and regulatory requirements.
2. Oversee facilities team members (including reception where applicable), ensuring proper resource allocation and performance management.
3. Act as primary liaison with landlords, property managers, and external service providers (cleaning, maintenance, security).
4. Manage preventative and reactive maintenance programs to ensure a safe and comfortable working environment.
5. Support space planning initiatives including internal moves, office utilization, and minor renovations.
6. Manage procurement of facilities-related contracts and services; negotiate vendor agreements where appropriate.
7. Monitor and manage facilities budgets, expenditures, and reporting.
8. Coordinate contractors and supervise on-site work and project execution.
9. Respond to emergencies or urgent building-related issues in a timely and professional manner.
10. Track occupancy reporting and facility performance metrics.
11. Collaborate with senior leadership to recommend operational improvements and cost efficiencies.
12. Rate: $38-$70/hr (multiple positions open for senior and intermediate)