Accounting Coordinator

Role description

Position Overview: Join a dynamic, rapidly growing Active Pharmaceutical Ingredient (API) wholesale company. Pharma Source Direct is seeking a detail-oriented and proactive Accounting Coordinator to join our team. This role requires use of accounting principles, familiarity with pharmaceutical/manufacturing regulatory environments, and a mindset geared toward continuous improvement and defensible documentation. The position reports directly to the business segment’s Controller. Key Responsibilities: Execute all accounting functions including AP/AR, collections, general ledger, intercompany eliminations Ad hoc financial reporting Maintain SOPs for financial processes to ensure audit-readiness and regulatory defensibility. Assist the Controller in preparing monthly, quarterly, and annual financial statements in accordance with GAAP after each accurate and timely closing has been completed Take part in weekly cash flow forecasting, annual budgeting, and variance analysis for internal and/or external stakeholders to review and interpret while making impactful business decisions Support internal and external audits, including DEA, FDA, and state pharmacy board financial inspections. Support in compliance with federal, state, and industry-specific financial regulations including but not limited to tax compliance within various tax jurisdictions Adhere to existing internal controls and recommend process improvements across various departments and functions Foster a culture of accountability and precision to ensure accurate and timely financial reports, analyses, etc. are delivered and interpreted appropriately Work with department leaders to develop and manage individual budgets that are measurable, achievable, and challenging targets for individual and company growth Collect KPI data for departmental metric reporting as defined by various department heads Collaborate with cross-functional teams to promote a strong financially sound culture while encouraging continuous improvement. Other duties, as assigned. Qualifications: Degree in Accounting, Finance, or related field. 2 years of accounting experience, ideally in a regulated industry (pharmaceutical, chemical, or manufacturing); alternatively, a candidate with public accounting audit experience handling various clients in pharmaceutical, chemical, or manufacturing industries is preferred Understanding of financial controls and regulatory compliance (GAAP). Experience preparing for audits and managing audit documentation. Proficiency in QuickBooks Desktop Enterprise Solutions accounting software and ability to quickly adopt various data analysis tools. Exceptional attention to detail and documentation discipline. Strong organizational skills, and the ability to manage multiple priorities while meeting deadlines Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Experience with technical writing, investigations, audits, and documentation review is a plus. Must be willing to undergo a pre-employment background check and drug screening. This position is on-site, Monday through Friday from 8:00am-5:00pm. Pharma Source Direct offers competitive compensation, bonus eligibility, medical benefits, optional vision and dental benefits, a 401k with up to 4% company match, and robust paid time off program. We provide exceptional opportunities for both personal and professional development within a dynamic, supportive environment that encourages growth and skill enhancement.