Accounts Payable Specialist – High-Volume Invoicing

Role description

APPROVED BY:
To ensure timely and accurate processing of supplier’s invoices, manage discrepancies between invoices and system purchase orders.

Job Title
AP Associate
Reports To
Manager - Accounting
Summary
APPROVED BY:
To ensure timely and accurate processing of supplier’s invoices, manage discrepancies between invoices and system purchase orders.
Duties And Responsibilities
May include, but are not limited to, the following:

• Set up accrual listing for various business units during month-end reporting.
• Follow SOX compliance with accuracy, control, and efficiency.
• Review invoices to ensure approvals are compliant with DOA Coding of non-PO invoices.
• Coding variance for 2 and 3 way invoices to purchase orders.
• Correspond with vendors and respond to inquiries regarding discrepancies.
• Ensure supplier master records are accurate with change of address or payment terms.
• Perform reconciliation of supplier statements.
• Prepare accrual listing for Business Units.
• Weekly EDI upload as required.
• Liaise with internal and external suppliers/customers.
• Maintain level of quality consistent with established standards.
• Comply with established safety rules.
• Comply with company policy and procedures.
• Maintain constructive working relationships with co-workers, supervisors and managers.
• Maintain regular attendance in accordance with company policy.
• Other duties as required.
  

• 2-3 years AP experience in a high-volume environment.
• Post-Secondary degree or diploma in Accounting.
• Experience with large ERP JD Edwards preferred.
• Knowledge of intermediate to advanced accounting principles.
• Superior written and verbal communication skills along with strong analytical problem solving.
• Intermediate to advanced knowledge of Excel, word, outlook and various Microsoft Office applications.
• Excellent attention to detail with the ability to multitask.
• Experience with OCR and workflow preferred